Contract Assistance and Templates
Common contracts needed by units of the University are listed below, along with information about who may be contacted for assistance with those contracts and who may sign them. In some instances, contract templates and directions on how to complete them are included. Only persons with signature authority may sign contracts on behalf of the University.
- 28E Agreements
- Confidentiality and Non-Disclosure Agreements
- Copyright Licenses and Permission
- Education Program Agreements
- Employment Contracts
- Equipment and Software Donations
- Facility Use Agreements
- Fee for Service
- Internships and Service Learning
- Legal Services
- Material Transfer Agreements
- Memorandum of Cooperation and Understanding
- Patent Licenses
- Photo Releases
- Professional Services Agreements
- Real Estate Leases
- Research Agreements
- Software License Agreements
- Trademark Agreements
28E Agreements
Agreement under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities
| Contact: | Office of General Counsel |
| Signature Authority: | Senior Vice President for Operations and Finance |
Confidentiality and Non-Disclosure Agreements
Agreements requiring University employees not to disclose information received from a third party
| Contact: | OSPA (research) OIPTT/Industry Research Contracts (research) Procurement Services (procurement) |
| Resource: | Request an MTA or CDA (research) |
| Signature Authority: | OIPTT/Industry Research Contracts (research) OSPA (research) Procurement Services (procurement) Vice President for Research (research) |
Copyright Licenses and Permission
Licenses to use University-owned works; licenses for University to use third party works
| Contact: | Office of Intellectual Property and Technology Transfer Office of General Counsel University Bookstore - For permission to include copyrighted materials in course packets |
| Resources: | General Information on Copyright Policy on University-Sponsored Educational Materials Copyright Compliance Q&A (University Bookstore) |
| Signature Authority: | Assistant Director, OIPTT |
Education Program Agreements
Agreements with higher education institutions to establish dual degree programs, facilitated transfers and student exchanges; see also
Internships and Service Learning and Memorandum of Cooperation and Understanding
| Contact: | Associate Provost for Academic Programs |
| Resources: | Education Program Agreement Instructions |
| Agreement Templates:
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Direct Enroll Agreement
|
| Signature Authority: | Senior Vice President and Provost |
| Contact: | Office of the Senior Vice President and Provost (faculty) University Human Resources (P&S, merit) Office of General Counsel |
| Resources: | Hiring Authority Policy Post-Retirement Employment Policy |
| Signature Authority: | See Hiring Authority Policy |
Equipment and Software Donations
Agreements for the donation of equipment or software to the University.
| Contact: | Procurement Services (estimated value < $500,000) Senior Vice President for Operations and Finance (estimated value $500,000 or greater) |
| Signature Authority: | Procurement Services Senior Vice President for Operations and Finance |
Facility Use Agreements (University use of other's facilities)
Agreements for short term use of land, rooms, space or facilities owned by others; see also Real Estate Leases
| Contact: | Procurement Services |
| Signature Authority: | Procurement Services |
Facility Use Agreements (use of University facilities by others)
Agreements for short term use by others of University land, rooms, space or facilities by others
| Contact: | Office of General Counsel (development of standard agreements) |
| Resources: | |
| Agreement Templates: | Facility Use Agreement Instructions Facility Use Agreement (Office) Facility Use Agreement (Event & Youth) Facility and Equipment Use Agreement (Laboratory) |
| Signature Authority: | University units that have delegated authority Senior Vice President for Operations and Finance |
Fee for Service
Agreements for University to provide services to third parties (such as testing or technical services)
| Contact: | Controller (setting up accounts) Office of General Counsel (development of standard agreements) |
| Resources: | Procedures for Setting up Fee for Service Units Policy on Competition with Private Sector Service Center Personnel Agreement |
| Agreement Templates: | Service Agreement Instructions Master Service Agreement Template Service Agreement Template |
| Signature Authority: | Authority delegated to center director upon approval of Fee for Service status |
Internships and Service Learning
Agreements for placement of students with businesses and institutions to provide in-service learning opportunities
| Contact: | Office of General Counsel |
| Signature Authority: | Deans and others with delegated authority |
Legal Services
| Contact: | Office of General Counsel |
| Resources: | Hiring Outside Attorneys |
| Signature Authority: | Procurement Services |
Material Transfer Agreements
Agreements to transfer or receive research materials or products
| Contact: | OSPA OIPTT/Industry Research Contracts |
| Resource: | Request an MTA or CDA |
| Signature Authority: | OSPA OIPTT/Industry Research Contracts Vice President for Research |
Memorandum of Cooperation and Understanding
Agreements to indicate general intention to establish an education program or engage in research in the future; see also Education Program Agreements and Research Agreements
| Contact: | |
| Resource: | Memorandum of Cooperation and Understanding - Memorandum of Agreement Instructions |
| Agreement Template | Memorandum of Cooperation and Understanding |
| Signature Authority: | Senior Vice President and Provost Associate Provost for Academic Programs |
Patent License (for ISU use)
License of a third party's patent for University purposes
| Contact: | OSPA Office of Intellectual Property and Technology Transfer |
| Signature Authority: | Director of the Office of Sponsored Programs Administration |
Patent License (for use of ISU-owned patent)
License to allow third party to use ISU Patent
| Contact: | Director or Associate Director of OIPTT |
| Signature Authority: | Executive Director or Associate Director of ISURF |
Photo Releases
Individual releases or group roster format releases are available on the Office of Risk Management homepage
Professional Service Agreements (other than for architectural facilities design)
Agreements for professional services; See also Legal Services
| Contact: | Procurement Services |
| Resources: | Professional Services Contractual Agreement (PSCA) |
| Signature Authority: | Procurement Services - For services $2,000 and above or involving a conflict of interest vendor Departments- For services less than $2,000 (excludes conflict of interest vendors) |
Professional Service Agreements for Design of University Facilities
| Contact: | Facilities - Capital projects Procurement Services - Other projects |
| Resources: | Capital Planning Process |
| Signature Authority: | Board of Regents - Capital projects of an estimated cost at or above $1 million Senior Vice President for Operations and Finance - Capital projects of less than $1 million Procurement Services - Non-capital projects |
Purchases of Goods and Services (other than Professional Service Agreements)
| Contact: | Procurement Services |
| Resources: | Competitive Procurement Policy Purchasing Card Policies and Procedures |
| Signature Authority: | Card Holder - Within purchasing card limits Assistant Vice President for Specialty Business Services and Cultural Arts, Director of Procurement Services or Procurement Agent - All others |
Real Estate Leases
Agreements for others to lease University property or for University units to lease property owned by others; see also Facility Use Agreements
| Contact: | Planning Services Procurement Services |
| Resources: | Procedures for Leasing Property from Others |
| Signature Authority: | See Procedures |
Research Agreements
Agreements for research activities and sponsored projects; see also Confidentiality and Non-Disclosure Agreements; Fee for Service; Material Transfer Agreements
| Contact: | OSPA OIPTT/Industry Research Contracts |
| Signature Authority: | OIPTT/Industry Research Contracts OSPA Vice President for Research |
Software License Agreements
| Contact: | Procurement Services |
| Signature Authority: | University units have authority to sign agreements for software under Purchasing Card limits Procurement Services - For software over Purchasing Card limits |
Trademark Agreements
Agreements for the use of University trademarks; Agreements for permission to use a third-party's trademarks
| Contact: | Trademark Office Office of General Counsel |
| Signature Authority: | Trademark Officer; Senior Vice President for Operations and Finance |
