Contract Assistance and Templates

    Common contracts needed by units of the University are listed below, along with information about who may be contacted for assistance with those contracts and who may sign them. In some instances, contract templates and directions on how to complete them are included. Only persons with signature authority may sign contracts on behalf of the University.

    28E Agreements

    Agreement under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities

    Contact: Office of University Counsel
    Signature Authority: Senior Vice President for Operations and Finance

    Confidentiality and Non-Disclosure Agreements

    Agreements requiring University employees not to disclose information received from a third party

    Contact: OSPA (research)
    OIPTT/Industry Research Contracts (research)
    Procurement Services (procurement)
    Resource: Request an MTA or CDA (research)
    Signature Authority: OIPTT/Industry Research Contracts (research)
    OSPA (research)
    Procurement Services (procurement)
    Vice President for Research (research)

    Copyright Licenses and Permission

    Licenses to use University-owned works; licenses for University to use third party works

    Contact: Office of Intellectual Property and Technology Transfer
    Office of University Counsel
    University Bookstore - For permission to include copyrighted materials in course packets
    Resources: General Information on Copyright
    Policy on University-Sponsored Educational Materials

    Copyright Compliance Q&A (University Bookstore)
    Signature Authority: Assistant Director, OIPTT

     Education Program Agreements

                  Agreements with higher education institutions to establish dual degree programs, facilitated transfers and student exchanges; see also    

                 Internships and Service Learning and Memorandum of Cooperation and Understanding

    Contact:

    Associate Provost for Academic Programs
    Director of Study Abroad
    Office of University Counsel

    Procurement Services (Direct Enroll Program)

    Resources:Academic Agreement Routing Form 
    Agreement Templates:

     

    Education Program Agreements Instructions
    Direct Enroll Agreement
    Dual Degree Agreement
    Dual Degree Agreement - College of Engineering
    Facilitated Transfer Agreement 
    Student Exchange Agreement 

     

    Signature Authority:

    Senior Vice President and Provost
    Associate Provost for Academic Programs
    Procurement Services (Direct Enroll Programs)


    Employment Contracts

    Contact: Office of the Senior Vice President and Provost (faculty)
    University Human Resources (P&S, merit)
    Office of University Counsel
    Resources: Hiring Authority Policy
    Post-Retirement Employment Policy
    Signature Authority: See Hiring Authority Policy

    Equipment and Software Donations

    Agreements for the donation of equipment or software to the University.

    Contact: Procurement Services (estimated value < $500,000)
    Senior Vice President for Operations and Finance (estimated value $500,000 or greater)
    Signature Authority: Procurement Services
    Senior Vice President for Operations and Finance

    Facility Use Agreements (University use of other's facilities)

    Agreements for short term use of land, rooms, space or facilities owned by others; see also Real Estate Leases

    Contact: Procurement Services (short term)
    Senior Vice President for Operations and Finance (long term)
    Signature Authority: Procurement Services
    Senior Vice President for Operations and Finance

    Facility Use Agreements (use of University facilities by others)

     Agreements for short term use by others of University land, rooms, space or facilities by others

    Contact: Office of University Counsel (development of standard agreements)
    Resources:

    Room Scheduling
    Conference Services

    Use of Facilities
    Recreation Services

    Agreement Templates: Facility Use Procedures
    Facility and Grounds Use Agreements
    Facility and Grounds Use Agreement (Youth)
    Facility Use Agreement (Laboratory)
    Signature Authority: University units that have delegated authority
    Senior Vice President for Operations and Finance

    Fee for Service

    Agreements for University to provide services to third parties (such as testing or technical services)

    Contact: Controller (setting up accounts)
    Office of University Counsel (development of standard agreements)
    Resources: Procedures for Setting up Fee for Service Units
    Policy on Competition with Private Sector
    Service Center Personnel Agreement
    Agreement Templates: Service Agreement Instructions
    Master Service Agreement Template
    Service Agreement Template
    Signature Authority: Authority delegated to center director upon approval of Fee for Service status

    Internships and Service Learning

    Agreements for placement of students with businesses and institutions to provide in-service learning opportunities

    Contact: Office of University Counsel
    Signature Authority: Deans and others with delegated authority

    Legal Services

    Contact: Office of University Counsel
    Resources: Hiring Outside Attorneys
    Signature Authority: Procurement Services

    Material Transfer Agreements

    Agreements to transfer or receive research materials or products

    Contact: OSPA
    OIPTT/Industry Research Contracts
    Resource: Request an MTA or CDA
    Signature Authority: OSPA
    OIPTT/Industry Research Contracts
    Vice President for Research

    Memorandum of Understanding and Cooperation

    Agreements to indicate general intention to establish an education program or engage in research in the future; see also Education Program Agreements and Research Agreements

    Contact:
    Resource: Academic Agreement Routing Form
    Agreement TemplateMemorandum of Understanding and Cooperation
    Signature Authority:

    Senior Vice President and Provost

    Associate Provost for Academic Programs


    Patent License (for ISU use)

    License of a third party's patent for University purposes

    Contact: OSPA
    Office of Intellectual Property and Technology Transfer
    Signature Authority: Director of the Office of Sponsored Programs Administration

    Patent License (for use of ISU-owned patent)

    License to allow third party to use ISU Patent

    Contact: Director or Associate Director of OIPTT
    Signature Authority: Executive Director or Associate Director of ISURF

    Professional Service Agreements (other than for architectural facilities design)

    Agreements for professional services;  See also Legal Services

    Contact: Procurement Services
    Resources: Professional Services Contractual Agreement (PSCA)
    Signature Authority: Procurement Services - For services $2,000 and above or involving a conflict of interest vendor
    Departments- For services less than $2,000 (excludes conflict of interest vendors)

    Professional Service Agreements for Design of University Facilities

    Contact: Facilities - Capital projects
    Procurement Services - Other projects
    Resources: Capital Planning Process
    Signature Authority: Board of Regents - Capital projects of an estimated cost at or above $1 million
    Senior Vice President for Operations and Finance - Capital projects of less than $1 million
    Procurement Services - Non-capital projects

    Purchases of Goods and Services (other than Professional Service Agreements)

    Contact: Procurement Services
    Resources: Competitive Procurement Policy
    Purchasing Card
    Policies and Procedures
    Signature Authority: Card Holder - Within purchasing card limits
    Assistant Vice President for Specialty Business Services and Cultural Arts, Director of Procurement Services or Procurement Agent - All others

    Real Estate Leases

    Agreements for leasing University property or for University units to lease property; see also Facility Use Agreements

    Contact: Senior Vice President for Operations and Finance
    Office of University Counsel
    Agreement Templates: Standard Board of Regents Lease for when Board is Tenant
    Standard Board of Regents Lease for when Board is Landlord
    Signature Authority: Senior Vice President for Operations and Finance - Leases for less than 5 years, less than 10,000 square feet and less than a total cost of $100,000 per year - see Board of Regents policy (2.3(2)(E)) for additional conditions; Farm leases
    Board of Regents - All others

    Research Agreements

     Agreements for research activities and sponsored projects; see also Confidentiality and Non-Disclosure Agreements; Fee for Service; Material Transfer Agreements

    Contact: OSPA
    OIPTT/Industry Research Contracts
    Signature Authority: OIPTT/Industry Research Contracts
    OSPA
    Vice President for Research

    Software License Agreements

    Contact: Procurement Services
    Signature Authority: University units have authority to sign agreements for software under Purchasing Card limits 
    Procurement Services - For software over Purchasing Card limits

    Trademark Agreements

    Agreements for the use of University trademarks; Agreements for permission to use a third-party's trademarks

    Contact: Trademark Office
    Office of University Counsel
    Signature Authority: Trademark Officer; Senior Vice President for Operations and Finance