Contract Assistance and Templates

Common contracts needed by units of the University are listed below, along with information about who may be contacted for assistance with those contracts and who may sign them. In some instances, contract templates and directions on how to complete them are included. Only persons with signature authority may sign contracts on behalf of the University.

28E Agreements

Agreement under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities

Contact: Office of General Counsel
Signature Authority: Senior Vice President for Operations and Finance

Confidentiality and Non-Disclosure Agreements

Agreements requiring University employees not to disclose information received from a third party

Contact: OSPA (research)
OIPTT/Industry Research Contracts (research)
Procurement Services (procurement)
Resource: Request an MTA or CDA (research)
Signature Authority: OIPTT/Industry Research Contracts (research)
OSPA (research)
Procurement Services (procurement)
Vice President for Research (research)

Copyright Licenses and Permission

Licenses to use University-owned works; licenses for University to use third party works

Contact: Office of Intellectual Property and Technology Transfer
Office of General Counsel
University Bookstore - For permission to include copyrighted materials in course packets
Resources: General Information on Copyright
Policy on University-Sponsored Educational Materials

Copyright Compliance Q&A (University Bookstore)
Signature Authority: Assistant Director, OIPTT

 Education Program Agreements

              Agreements with higher education institutions to establish dual degree programs, facilitated transfers and student exchanges; see also    

             Internships and Service Learning and Memorandum of Cooperation and Understanding

Contact:

Associate Provost for Academic Programs
Director of Study Abroad
Office of General Counsel

Procurement Services (Direct Enroll Program)

Resources:Education Program Agreement Instructions
Agreement Templates:

 

Direct Enroll Agreement
Dual Degree Agreement
Dual Degree Agreement - College of Engineering
Facilitated Transfer Agreement 
Student Exchange Agreement
Clinical Student Exchange Agreement - College of Veterinary Medicine

 

Signature Authority:

Senior Vice President and Provost
Associate Provost for Academic Programs
Procurement Services (Direct Enroll Programs)


Employment Contracts

Contact: Office of the Senior Vice President and Provost (faculty)
University Human Resources (P&S, merit)
Office of General Counsel
Resources: Hiring Authority Policy
Post-Retirement Employment Policy
Signature Authority: See Hiring Authority Policy

Equipment and Software Donations

Agreements for the donation of equipment or software to the University.

Contact: Procurement Services (estimated value < $500,000)
Senior Vice President for Operations and Finance (estimated value $500,000 or greater)
Signature Authority: Procurement Services
Senior Vice President for Operations and Finance

Facility Use Agreements (University use of other's facilities)

Agreements for short term use of land, rooms, space or facilities owned by others; see also Real Estate Leases

Contact: Procurement Services
Signature Authority: Procurement Services

Facility Use Agreements (use of University facilities by others)

 Agreements for short term use by others of University land, rooms, space or facilities by others

Contact: Office of General Counsel (development of standard agreements)
Resources:

Use of Facilities

Three Tier Risk Assessment

Agreement Templates: Facility Use Agreement Instructions
Facility Use Agreement (Office)
Facility Use Agreement (Event & Youth)
Facility and Equipment Use Agreement (Laboratory)
Signature Authority: University units that have delegated authority
Senior Vice President for Operations and Finance

Fee for Service

Agreements for University to provide services to third parties (such as testing or technical services)

Contact: Controller (setting up accounts)
Office of General Counsel (development of standard agreements)
Resources: Procedures for Setting up Fee for Service Units
Policy on Competition with Private Sector
Service Center Personnel Agreement
Agreement Templates: Service Agreement Instructions
Master Service Agreement Template
Service Agreement Template
Signature Authority: Authority delegated to center director upon approval of Fee for Service status

Internships and Service Learning

Agreements for placement of students with businesses and institutions to provide in-service learning opportunities

Contact: Office of General Counsel
Signature Authority: Deans and others with delegated authority

Legal Services

Contact: Office of General Counsel
Resources: Hiring Outside Attorneys
Signature Authority: Procurement Services

Material Transfer Agreements

Agreements to transfer or receive research materials or products

Contact: OSPA
OIPTT/Industry Research Contracts
Resource: Request an MTA or CDA
Signature Authority: OSPA
OIPTT/Industry Research Contracts
Vice President for Research

Memorandum of Cooperation and Understanding

Agreements to indicate general intention to establish an education program or engage in research in the future; see also Education Program Agreements and Research Agreements

Contact:
Resource: Memorandum of Cooperation and Understanding - Memorandum of Agreement Instructions
Agreement TemplateMemorandum of Cooperation and Understanding
Signature Authority:

Senior Vice President and Provost

Associate Provost for Academic Programs


Patent License (for ISU use)

License of a third party's patent for University purposes

Contact: OSPA
Office of Intellectual Property and Technology Transfer
Signature Authority: Director of the Office of Sponsored Programs Administration

Patent License (for use of ISU-owned patent)

License to allow third party to use ISU Patent

Contact: Director or Associate Director of OIPTT
Signature Authority: Executive Director or Associate Director of ISURF

Photo Releases

Individual releases or group roster format releases are available on the Office of Risk Management homepage



 

Professional Service Agreements (other than for architectural facilities design)

Agreements for professional services;  See also Legal Services

Contact: Procurement Services
Resources: Professional Services Contractual Agreement (PSCA)
Signature Authority: Procurement Services - For services $2,000 and above or involving a conflict of interest vendor
Departments- For services less than $2,000 (excludes conflict of interest vendors)

Professional Service Agreements for Design of University Facilities

Contact: Facilities - Capital projects
Procurement Services - Other projects
Resources: Capital Planning Process
Signature Authority: Board of Regents - Capital projects of an estimated cost at or above $1 million
Senior Vice President for Operations and Finance - Capital projects of less than $1 million
Procurement Services - Non-capital projects

Purchases of Goods and Services (other than Professional Service Agreements)

Contact: Procurement Services
Resources: Competitive Procurement Policy
Purchasing Card
Policies and Procedures
Signature Authority: Card Holder - Within purchasing card limits
Assistant Vice President for Specialty Business Services and Cultural Arts, Director of Procurement Services or Procurement Agent - All others

Real Estate Leases

Agreements for others to lease University property or for University units to lease property owned by others; see also Facility Use Agreements

Contact: Planning Services
Procurement Services
Resources:

Procedures for Leasing Property from Others
Procedures for Leasing Property to Others

Signature Authority: See Procedures

Research Agreements

 Agreements for research activities and sponsored projects; see also Confidentiality and Non-Disclosure Agreements; Fee for Service; Material Transfer Agreements

Contact: OSPA
OIPTT/Industry Research Contracts
Signature Authority: OIPTT/Industry Research Contracts
OSPA
Vice President for Research

Software License Agreements

Contact: Procurement Services
Signature Authority: University units have authority to sign agreements for software under Purchasing Card limits 
Procurement Services - For software over Purchasing Card limits

Trademark Agreements

Agreements for the use of University trademarks; Agreements for permission to use a third-party's trademarks

Contact: Trademark Office
Office of General Counsel
Signature Authority: Trademark Officer; Senior Vice President for Operations and Finance