Contract Assistance

Pearson Hall building picture

In an effort to streamline the contracting process, we have listed below the common agreements needed by units of the University, together with contract resources. Only persons with delegated authority to sign agreements may bind the University. If you believe you should receive a delegation, please consult the "how to . . ." on the Contract Basics page, or consult with the Office of University Counsel, 294-5352.

28E Agreements

Agreement under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities

Contact: Office of University Counsel
Signature Authority: Senior Vice President for University Services

Collaborative Education Agreements

              Agreements with higher education institutions to exchange students and scholars and to explore opportunities for joint projects; see also Internships and Service Learning and Research Agreements

Contact: Associate Provost for Academic Programs
Director of Study Abroad
Office of University Counsel
Agreement Template: Memorandum of Cooperation and Understanding
Signature Authority: Senior Vice President and Provost

Confidentiality and Non-Disclosure Agreements

Agreements requiring University employees not to disclose information received from a third party

Contact: OSPA (research)
OIPTT/Industry Research Contracts (research)
Procurement Services (procurement)
Resource: Request an MTA or CDA (research)
Signature Authority: OIPTT/Industry Research Contracts (research)
OSPA (research)
Procurement Services (procurement)
Vice President for Research (research)

Copyright Licenses and Permission

Licenses to use University-owned works; licenses for University to use third party works

Contact: Office of Intellectual Property and Technology Transfer
Office of University Counsel
University Bookstore - For permission to include copyrighted materials in course packets
Resources: General Information on Copyright
Policy on University-Sponsored Educational Materials
Copyright Compliance Q&A (University Bookstore)
Signature Authority: Assistant Director, OIPTT

Employment Contracts

Contact: Office of the Senior Vice President and Provost (faculty)
University Human Resources (P&S, merit)
Office of University Counsel
Resources: Hiring Authority Policy
Post-Retirement Employment Policy
Signature Authority: See Hiring Authority Policy

Equipment and Software Donations

Agreements for the donation of equipment or software to the University.

Contact: Procurement Services (estimated value < $500,000)
Senior Vice President for University Services (estimated value $500,000 or greater)
Signature Authority: Procurement Services
Senior Vice President for University Services

Facility Use Agreements (University use of other's facilities)

Agreements for short term use of land, rooms, space or facilities owned by others; see also Real Estate Leases

Contact: Procurement Services (short term)
Senior Vice President for University Services (long term)
Signature Authority: Procurement Services
Senior Vice President for University Services

Facility Use Agreements (use of University facilities by others)

 Agreements for short term use by others of University land, rooms, space or facilities by others

Contact: Office of University Counsel (development of standard agreements)
Resources: Room Scheduling
Conference Services
Recreation Services
Agreement Templates: Facility Use Procedures
Facility and Grounds Use Agreements
Facility and Grounds Use Agreement (Youth)
Facility Use Agreement (Laboratory)
Signature Authority: University units that have delegated authority
Senior Vice President for University Services

Fee for Service

Agreements for University to provide services to third parties (such as testing or technical services)

Contact: Controller (setting up accounts)
Office of University Counsel (development of standard agreements)
Resources: Procedures for Setting up Fee for Service Units
Policy on Competition with Private Sector
Service Center Personnel Agreement
Agreement Templates: Service Agreement Instructions
Master Service Agreement Template
Master Service Agreement Involving Animals Template
Service Agreement Template
Service Agreement Involving Animals Template
Signature Authority: Authority delegated to center director upon approval of Fee for Service status

Internships and Service Learning

Agreements for placement of students with businesses and institutions to provide in-service learning opportunities

Contact: Office of University Counsel
Signature Authority: Deans and others with delegated authority

Legal Services

Contact: Office of University Counsel
Resources: Hiring Outside Attorneys
Signature Authority: Procurement Services

Material Transfer Agreements

Agreements to transfer or receive research materials or products

Contact: OSPA
OIPTT/Industry Research Contracts
Resource: Request an MTA or CDA
Signature Authority: OSPA
OIPTT/Industry Research Contracts
Vice President for Research

Patent License (for ISU use)

License of a third party's patent for University purposes

Contact: OSPA
Office of Intellectual Property and Technology Transfer
Signature Authority: Director of the Office of Sponsored Programs Administration

Patent License (for use of ISU-owned patent)

License to allow third party to use ISU Patent

Contact: Director or Associate Director of OIPTT
Signature Authority: Executive Director or Associate Director of ISURF

Professional Service Agreements (other than for architectural facilities design)

Agreements for professional services;  See also Legal Services

Contact: Procurement Services
Resources: Professional Services Agreement (PSA)
Signature Authority: Procurement Services - For services $2,000 and above or involving a conflict of interest vendor
Departments- For services less than $2,000 (excludes conflict of interest vendors)

Professional Service Agreements for Design of University Facilities

Contact: Facilities - Capital projects
Procurement Services - Other projects
Resources: Capital Planning Process
Signature Authority: Board of Regents - Capital projects of an estimated cost at or above $1 million
Senior Vice President for University Services - Capital projects of less than $1 million
Assistant Vice President for Business Services or Purchasing Agent - Non-capital projects

Purchases of Goods and Services (other than Professional Service Agreements)

Contact: Procurement Services
Resources: Competitive Procurement Policy
Purchasing Card
Policies and Procedures
Signature Authority: Card Holder - Within purchasing card limits
Assistant Vice President for Business Services, Director of Procurement Services or Purchasing Agent - All others

Real Estate Leases; see also Facility use Agreements

Agreements for leasing University property or for University units to lease property

Contact: Senior Vice President for University Services
Office of University Counsel
Agreement Templates: Standard Board of Regents Lease for when Board is Tenant
Standard Board of Regents Lease for when Board is Landlord
Signature Authority: Senior Vice President for University Services - Leases for less than 5 years, less than 10,000 square feet and less than a total cost of $100,000 per year - see Board of Regents policy (2.3(2)(E)) for additional conditions; Farm leases
Board of Regents - All others

Research Agreements

 Agreements for research activities and sponsored projects; see also Confidentiality and Non-Disclosure Agreements; Fee for Service; Material Transfer Agreements

Contact: OSPA
OIPTT/Industry Research Contracts
Signature Authority: OIPTT/Industry Research Contracts
OSPA
Vice President for Research

Software License Agreements

Contact: Procurement Services
Signature Authority: University units have authority to sign agreements for software under Purchasing Card limits 
Procurement Services - For software over Purchasing Card limits

Trademark Agreements

Agreements for the use of University trademarks; Agreements for permission to use a third-party's trademarks

Contact: Trademark Office
Office of University Counsel
Signature Authority: Trademark Officer; Senior Vice President for University Services