Office of University Counsel

28E Agreements - Agreements under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities

Board of Regents

Collaborative Teaching or Research Agreements - Exchanges of students and scholars with other institutions; agreements of collaborative research; see also Internships and Service Learning

Associate Provost for Academic Programs (David Holger) - Phone: 4-5553

Director of Study Abroad (International Agreements) (Trevor Nelson) - Phone: 4-6792

Office of University Counsel - Phone: 4-5352

Copyright Licenses and Permission - Licenses to use University-owned works; licenses for University to use third party works

Office of Intellectual Property and Technology Transfer (Nita Lovejoy) - Phone: 4-4740

Office of University Counsel - Phone: 4-5352

For permission to include copyrighted material in course packets - University Bookstore (Erin Shriver) - Phone: 4-0237

General Information on Copyright

Policy on University-Sponsored Educational Materials

Copyright Compliance Q & A (University Bookstore)

Employment Contracts - Hiring of specialized employees not included in regular classifications

For all others: Office of University Counsel - Phone: 4-5352

For contract for rehiring retired employees: Provost

For all others: President

Facilities Use Agreements (University use of other's facilities) - Agreements for short term use of land, rooms, space or facilities

Farm plot use: Purchasing (Dennis Romsey) - Phone: 4-8853

Other access agreements:  Purchasing (Nancy Brooks) - Phone: 4-8757

Leases — See Real Estate Leases, Below

For hotel and conference facilities:  Purchasing

For farm plot use: Purchasing

For renting hotel and conference facilities:  Purchasing

For access to land or facilities:  Purchasing

Facilities Use Agreements (outside use of University facilities) - Agreements for short term use of land, rooms, space or facilities

General questions about renting out University facilities to third parties: Facilities (Room Scheduling - Phone: 4-5338)

Inquiries regarding use of Hilton Coliseum [link when site available] : (Nick Britton) - Phone: 4-5001

Inquiries regarding use of Memorial Union:  (Tommy Shaw) - Phone: 4-1437

Inquiries regarding use of Scheman, Stephens Auditorium or Fisher Theater:  SMG - 4-3347

Inquiries regarding use of Forker Gym Facilities: (Jerry Thomas) - Phone: 4-8009

Inquiries regarding use of gyms, swimming pools and other indoor and outdoor recreation areas managed by Recreation Services: (Doug Arrowsmith) 4-0386

Inquiries regarding use of Reiman Gardens: (Lee Chapman) - Phone: 4-8994

Inquiries regarding filming, videotaping, photographing, and recording on the University campus: University Relations (Annette Hacker) - Phone: 4-3720

Inquiries regarding us of outside space South of the Campanille: (Susan Mallas) - Phone: 4-0692

Room Scheduling

Conference Services

Recreation Services

Location Agreements - Policy and Procedure [TBD]

Facilities Use Agreement (Word document) to permit use of outdoor University facilities

Office of University Counsel or Purchasing (only for units without delegated authority)

University units that have delegated authority

For renting University hotel and conference facilities: Memorial Union, Conference Services 

For access to University land or facilities for research purposes:  Purchasing

For other use by third party facilities:  Vice President for Business and Finance

For location agreements: Vice President for Business and Finance

Fee for Service - Agreements for University to provide services to third parties (such as testing, analysis, technical services)

Office of University Counsel - Phone: 4-5352 (contract review; development of standard agreements; preparation of delegation of contract authority)

Policy on Fee for Service

Procedures for Setting Up Service Centers

Technical Services Agreement (Word document)

Policy on Competition with Private Sector

Authority delegated to center director upon approval of Service Center status

For all others: Purchasing

Housing Contracts - Contracts for University use of housing owned by others

For Services $2,000 and above (or involving a conflict of interest vendor): Purchasing

For Services under $2,000: Deans, Chairs, Directors

Housing Contracts - Contracts for others' use of space under jurisdiction of the Director of Residence

Insurance Agreements - Policies of insurance, whether for property, casualty, liability (except in connection with auto or equipment rental, university benefits and student health)

Office of Risk Management (Rebecca Adair) - Phone: 4-7711

Office of University Counsel - Phone: 4-5352

Internships and Services Learning - Agreements for placement of students with businesses and institutions to provide in-service learning opportunities

OSPA (Elizabeth Rodgers) - Phone: 4-5225

Industry Relations (Lisa Lorenzen) - Phone: 4-0926

Material Transfer Agreements:  You Gave What to Whom?

Non-Disclosure Agreements for Research Purposes - Agreements requiring University Employees not to disclose information received from a third party

OSPA (Elizabeth Rodgers) - Phone: 4-5225

Industry Relations (Lisa Lorenzen) - Phone: 4-0926

Confidentiality Agreements: An Overview

OSPA

For procurement of equipment: Purchasing

Director of the Office of Sponsored Programs Administration

For procurement of equipment: Purchasing

Patent License (for ISU use) - License of a third party’s patent for University purposes

Office of Intellectual Property and Technology Transfer (Donna Johns) - Phone: 4-4740

Office of University Counsel - Phone: 4-5352

Patent License (for use of ISU-owned Patent) - License to allow a third party to use ISU Patent

Office of Intellectual Property and Technology Transfer
OSPA

Professional Service Agreements (PSA’s) other than for legal services, architectural and facilities design - Agreements for professional advice

PSA Policies

Professional Services Contractual Agreement (PSA) (Word document)

For Services $2,000 and above (or involving a conflict of interest vendor): Purchasing, Assistant Vice President for Business Services

For Services under $2,000: Deans, Chairs, Directors

Office of University Counsel - Phone: 4-5352

Hiring Outside Attorneys

For Services $500 or more: Board of Regents

For Services under $500: University Counsel

Professional Service Agreements (PSA's) for Design of University Facilities

Capital Projects: Facilities (Carol Swenson) -Phone: 4-2318

Other Projects: Purchasing (Nancy Brooks) - Phone: 4-8757

Capital Planning Process

Capital Projects of an estimated cost at or above $1 million: Board of Regents

Capital Projects of less than $1 million: Vice President for Business and Finance

Non-capital Projects (other than ISU facilities: Assistant Vice President for Business Services or Purchasing Agent

Purchases of Goods and Services (other than Professional Service Agreements)

Purchasing - Phone: 4-4860

Competitive Procurement Policy

Purchasing Card

Policies and Procedures

Within Purchasing Card Limits - Card Holder

All others: Assistant Vice President for Business Services, Director of Purchasing, or Purchasing Agent

Real Estate Leases - Agreements for leasing University property or for University units to lease property for two weeks or more

Assistant Vice President for Business Services (Arlo Meyer) - Phone: 4-4701

Office of University Counsel - Phone: 4-5352

Standard Board of Regents Lease for when Board is Tenant

Standard Board of Regents Lease for when Board is Landlord

Leases for less than 5 years, less than 10,000 square feet and less than a total cost of $100,000 per year - see Board of Regents policy (9.02(E)) for additional conditions): Vice President for Business and Finance

Farm leases: Vice President for Business and Finance

Leases not included in the above: Board of Regents

Assistant Vice President for Business Services (Arlo Meyer) - Phone: 4-4701

Office of University Counsel - Phone: 4-5352

Research Agreements including Research Subcontracts - Sponsored research agreements and subcontracts to sponsored research agreements

Software License Agreements

University units have authority to sign agreements for software under Purchasing Card limits

For software over Purchasing Card limits: Purchasing

Speaker and Performing Artist Agreements - Agreements for presentation of speeches and performances

For events to take place at Iowa State Center, contact SMG - Phone: 4-3347

For events involving Hilton Coliseum, Bergstrom Practice Facility or Jack Trice Stadium: Nick Britton - Phone: 4-5001

For other speakers or performances: Purchasing (Cory Harms) - Phone: 4-2591

Speaker/Performing Artist Agreement [TBD]

Use of Honorarium Vouchers for Speakers

For Lectures Program Speakers: Manager, Lectures Program

Talent contracts at Iowa State Center under $25,000: SMG

Talent contracts at Iowa State Center $25,000 and above: Assistant Vice President for Business Services

Lectures or events under $2,000 (not involving a conflict of interest vendor) : Deans, Chairs and Directors

For events involving Hilton Coliseum, Bergstrom Practice Facility or Jack Trice Stadium: Purchasing

All others: Purchasing

Trademark Officer (Leesha Zimmerman) - Phone: 4-4402

Office of University Counsel - Phone: 4-5352

Trademark Officer; Vice President for Business and Finance